Terms & Conditions apply to the travelers availing the services of Transforming Travels
- Code of Conduct:
Group members are expected to behave respectfully toward one another and toward hosts, drivers, hotel staff, the group leader, and any individuals involved in delivering services during the tour. Verbal or non-verbal abuse—whether loud or subtle—is strictly prohibited. The Group Leader reserves the right to ask any participant to leave the group immediately if such behavior is exhibited. No refund or assistance with further travel arrangements will be provided in such cases. - Punctuality and Timings:
All participants are required to strictly adhere to the timings communicated by the Trip Leader throughout the tour. These timings are essential for the smooth execution of the itinerary and for maintaining group coordination.
In the event that a participant fails to follow the given schedule and is left behind, Transforming Travels shall not be held responsible for any missed sightseeing, services, or additional costs incurred as a result. All such consequences will be the sole responsibility of the participant. - Vehicle Seating Policy:
Transforming Travels does not assign seats in any transport vehicles. We do not accept requests for specific seats, such as front, window, or rear seats. As this is a group tour, participants are expected to be flexible and supportive of fellow travelers. - Health & Mobility Disclosure:
Any participant suffering from a mobility impairment, illness, disability, or undergoing treatment for any physical or mental condition must disclose the nature of such condition at the time of booking. Failure to do so may result in exclusion from the tour, and all payments made will be forfeited. - Age Inclusivity and Fitness Responsibility:
Transforming Travels is an all-age inclusive travel company. We do not promote our tours as being specifically designed for any particular age group, whether for younger travelers or senior citizens. All participants are welcome, provided they are physically and mentally fit to undertake the tour as planned.
It is the sole responsibility of each participant to assess their personal fitness and capability to join and complete the trip. While we will make every reasonable effort to assist in case of discomfort or special needs arising due to age, Transforming Travels shall not be held liable for any damages, losses, or inconveniences resulting from such situations. - Optional Activities and Participant Eligibility:
Some tours may include optional activities such as, but not limited to, snorkeling, scuba diving, skydiving, or similar experiences. Participation in these activities may be subject to specific health, fitness, or age-related requirements imposed by the activity providers.
If you are unable to participate in such optional activities due to your age, fitness level, medical condition, or any other personal limitation, Transforming Travels shall not be held responsible for your non-participation or for any resulting disappointment or perceived loss of experience. No refunds or compensations shall be provided in such cases. - Personal Belongings and Liability:
Transforming Travels is not responsible for the loss of personal belongings, or for any injury, including fatal or non-fatal incidents, sustained during the tour. While every effort will be made to assist in emergencies (medical or otherwise), all related costs must be borne by the participant or their family. - Cultural Awareness and Legal Compliance:
Participants must respect the local laws, customs, and cultural norms of the regions visited, particularly in religious areas. Transforming Travels will not be liable for any costs, losses, or damages arising from a participant’s failure to do so. No refund will be provided for unused portions of the trip resulting from such actions. - Role of the Group Leader:
The Group Leader’s primary role is to coordinate logistics, liaise with local service providers, and ensure the smooth execution of the itinerary. They are not expected to serve as local guides or provide detailed historical or geographical information. Participants should direct such questions to designated local guides. Group Leaders are also not responsible for carrying luggage, giving wake-up calls, or placing food orders. Cooperation with the Group Leader is essential to the tour’s success. - Itinerary and Accommodation:
The itinerary and accommodations will remain unchanged unless unforeseen circumstances or weather conditions require modifications. The Group Leader may make adjustments in the best interest of the group. Transforming Travels reserves the right to rearrange the itinerary and change hotels, provided the alternative is of equal quality and the core tour inclusions are maintained. - Force Majeure & Other Circumstances:
Transforming Travels shall not be held responsible for any delays, changes, or additional expenses arising from:
– Riots, violence, or threats thereof;
– Acts of God (e.g., heatwaves, floods, earthquakes, landslides, extreme weather);
– Transport cancellations or delays (e.g., flights, trains, ferries, buses);
– Personal emergencies, illness, or inability to continue with the itinerary;
– Lost or stolen luggage or belongings;
– Inaccurate or missing travel documents (e.g., visas or tickets) due to client error.
Any resulting costs or losses must be borne by the participant. - Visa Rejection Disclaimer:
Transforming Travels shall not be held responsible for any visa rejections by consular or immigration authorities, regardless of whether visa assistance is included in the package. Visa approval is at the sole discretion of the issuing authority. In case of rejection, no claims or disputes shall be entertained. Refunds, if any, shall be processed strictly per the cancellation policy. - Visa Information Accuracy:
If visa processing is included in your package, it is your responsibility to review all provided documentation. You must report any discrepancies within 24 hours of receipt. Delays in reporting may result in complications. While we will attempt to assist with corrections, we are not liable for any resulting losses, expenses, or inability to proceed with the tour. No refunds will be issued in such cases. - Airline Boarding and Immigration Entry: DisclaimerTransforming Travels shall not be liable if a traveler is denied airline boarding or entry by immigration authorities, even with a valid visa. Such decisions are outside our control. No refunds or compensation will be provided, and any losses or expenses incurred will be the traveler’s responsibility.
- Flight Booking and Buffer Time Advisory:
Participants are strongly advised to allow ample buffer time when booking their flights, both at the beginning and end of the tour. While Transforming Travels will strive to maintain the planned schedule, unforeseen delays or circumstances beyond our control may occur.
In the event a participant misses a flight due to such delays or unpredictable situations, Transforming Travels shall not be held liable for any resulting costs, losses, or inconveniences. Participants are solely responsible for managing their flight schedules accordingly. - Third-Party Services Disclaimer:
If Transforming Travels refers or connects you to external vendors for services such as flight or train tickets, insurance, or activity bookings, such referrals are solely for your convenience. You may choose alternative vendors. Transforming Travels is not liable for any issues, errors, or losses arising from the use of third-party services. - Eligibility Based on Nationality and Identification Documents:
By default, the pricing and eligibility criteria for all international tours organized by Transforming Travels apply only to Indian Passport holders. For domestic tours within India, participants must possess a valid Indian identification such as an Aadhar Card, Driving License, or Voter ID Card. If you do not hold any of the above-mentioned documents, it is your responsibility to disclose this at the time of booking. Failure to do so may result in denial of entry to certain restricted or border-sensitive areas included in the itinerary. In such cases, Transforming Travels shall not be held liable for any losses, missed experiences, or denied entries. - Passport Validity
It is solely the participant’s responsibility to ensure that their passport is valid for at least six (6) months from the date of travel. This requirement is mandatory for most international destinations. Transforming Travels shall not be held responsible for any losses, denied boarding, visa rejection, or cancellation of travel plans arising due to passport validity issues. No refunds, adjustments, or compensation shall be provided in such cases. - COVID-19 or Government-Mandated Health Requirements
If any government regulation or local authority requires a negative RT-PCR test report or any other health-related documentation for entry into locations included in the itinerary, it is solely the participant’s responsibility to comply with such requirements in a timely manner. Transforming Travels shall not be held responsible for any inconvenience, denial of entry, missed activities, or additional costs arising due to a participant’s failure to produce the required health documents or test results. - Photography and Media Usage:
Photographs and videos captured during the trip may be used by Transforming Travels for promotional purposes, including but not limited to our website, social media platforms, and marketing materials.
If you do not wish to appear in any such media, you are kindly requested to:
– Avoid participating in group photographs or videos taken by the tour leader, fellow participants, or official photographers;
– Capture photos or videos using your own device for personal use only;
– Refrain from sharing your images or videos in the group WhatsApp chat or other shared spaces, as doing so implies consent for potential use.
By participating in the tour, you grant Transforming Travels the right to use such content unless you have clearly opted out by following the above steps. - Legal Jurisdiction:
These Booking Conditions are governed by the laws of India. Any disputes arising from or related to these conditions shall be subject to the exclusive jurisdiction of the courts in Kurukshetra, Haryana.